Adecco Segrate per multinazionale settore spedizioni di Pioltello cerca con iniziale cntr a tempo determinato:
Personal Assistant to the Director:
Summary of job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time.
Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.
Main responsibilities:
· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
· Manage Director’s travel arrangements (including visas/accommodation).
· Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
· Maintain Director’s office systems, including data management and filing.
· Maintain records of Director’s contacts.
· Screen calls, enquiries and requests, and deal with them when appropriate.
· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
· Produce documents, briefing papers, reports and presentations for the Director.
· Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
· Manage arrangements meetings, including production/distribution of agenda and papers.
· Meet and greet visitors at all levels of seniority. · Supervise all Trust incoming/outgoing mail.
Person expectations:
· Educated to degree level or equivalent.
· Experienced Personal Assistant at senior management level.
· Experience of electronic diary management.
· Experience of working in a Higher Education Environment.
· Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
· Ability to organise and plan own work.
· Excellent attention to detail, with the ability to maintain a high level of accuracy.
· A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
· Ability to deal with sensitive information with discretion and to maintain confidentiality.
. xcellent IT sk
Categoria Professionale: Segreteria / Servizi Generali
Settore: TRASPORTI/ LOGISTICA
Città: Pioltello (Milano)
Conoscenze linguistiche:
Competenze richieste:
Patenti:
Disponibilità oraria:
Candidati per questo lavoro →
Personal Assistant to the Director:
Summary of job Provide full administrative and secretarial support at a senior level to the Director to ensure the smooth management of her day to day affairs, and most effective use of her time.
Handle sensitive and complex issues in a professional and objective manner. Take initiative as appropriate especially in the Director’s absence.
Main responsibilities:
· Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
· Manage Director’s travel arrangements (including visas/accommodation).
· Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
· Maintain Director’s office systems, including data management and filing.
· Maintain records of Director’s contacts.
· Screen calls, enquiries and requests, and deal with them when appropriate.
· Assist Director in researching and following up with action on matters which fall within the Director’s responsibility – chasing responses, triggering follow-up action.
· Produce documents, briefing papers, reports and presentations for the Director.
· Organise meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
· Manage arrangements meetings, including production/distribution of agenda and papers.
· Meet and greet visitors at all levels of seniority. · Supervise all Trust incoming/outgoing mail.
Person expectations:
· Educated to degree level or equivalent.
· Experienced Personal Assistant at senior management level.
· Experience of electronic diary management.
· Experience of working in a Higher Education Environment.
· Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
· Ability to organise and plan own work.
· Excellent attention to detail, with the ability to maintain a high level of accuracy.
· A flexible, pro-active approach to work including the ability to prioritise and re-prioritise.
· Ability to deal with sensitive information with discretion and to maintain confidentiality.
. xcellent IT sk
Categoria Professionale: Segreteria / Servizi Generali
Settore: TRASPORTI/ LOGISTICA
Città: Pioltello (Milano)
Conoscenze linguistiche:
- Inglese
- Parlato: Ottimo
- Scritto: Ottimo
- Comprensione: Ottimo
Competenze richieste:
- Magazzino - Preparazione spedizioni
- Magazzino - Controllo merci (entrate/uscite)
- Magazzino - Codifica codici merci
- Trasporti - Trasporti nazionali
- Trasporti - Trasporti internazionali
- Segreteria - Gestione archivio, livello Buono
- Segreteria - Inserimento dati
- Segreteria - Gestione telefonate, livello Buono
- Segreteria - Gestione appuntamenti
- Segreteria - Redazione documenti, livello Buono
- Segreteria - Gestione agenda, livello Ottimo
- Segreteria - Organizzazione viaggi, livello Buono
- Segreteria - Organizzazione riunioni, livello Buono
- Progettazione / Disegno tecnico - Microsoft Office, livello Ottimo
- Magazzino - Inventario
- Vendita - Analisi offerte commerciali
- Magazzino - Gestione flussi magazzino
- Magazzino - Verifica giacenze di magazzino
- Magazzino - Procedure evasione ordini
- Magazzino - Picking
- Trasporti - Modulistica doganale
- Segreteria - Inserimento bolle
- Segreteria - Organizzazione meeting
Patenti:
- B
Disponibilità oraria:
- Full Time
